Terms of Service

1. Definitions

1.1. AiActs — the software‑hardware system (web application, API, symbolic inference engine, analysis modules) owned by Aimperia (Portugal) that provides automated compliance analysis of AI systems against the EU AI Act (Regulation 2024/1689).

1.2. Beta version — a version of the service under open testing, which may contain errors, operate unstably, or be changed without prior notice.

1.3. User — any natural or legal person who registers for the service and uses its functionality during the open beta.

1.4. Account — the set of data enabling the User to identify themselves (login/email, password hash, JWT tokens, tier information, request history).

1.5. Invite code — a unique one‑time code required to register for the beta.

2. General Provisions

2.1. This Agreement governs the relationship between Aimperia (the “Owner”, “Administration”) and the User regarding the use of the open beta of AiActs.

2.2. By registering for the service, the User confirms that they have fully read the Agreement, accept it without reservation, and have full legal capacity to enter into it.

2.3. The Administration may unilaterally amend this Agreement. Changes take effect upon publication of the new version at /terms.html. Continued use of the service after changes constitutes acceptance.

3. Registration and Account Use

3.1. To access the service, the User must provide a valid email address, a password (at least 8 characters), and a valid invite code.

3.2. The User is solely responsible for safeguarding their login credentials and for all actions performed under their account.

3.3. Account recovery is performed via password reset (by email). The Administration never stores plain‑text passwords.

3.4. PROHIBITION ON SHARING ACCOUNTS. The User shall not share their login credentials (email, password, JWT tokens, invite code) with any third party, including colleagues, employees, or contractors, unless explicitly permitted by a separate written agreement with the Administration. Each account is intended for use by one natural person, or by one legal entity provided that only authorised employees acting on behalf of that legal entity use individual authentication. Violation of this clause results in immediate account termination without right of restoration and deletion of all associated data.

3.5. The User shall not create more than one account without the Administration’s written permission.

4. Open Beta Terms

4.1. The beta is provided free of charge during the testing period. The Administration does not guarantee: uninterrupted availability (downtime may occur for bug fixes); data persistence (users should save reports locally); error‑free analysis results; acceptance of results by regulators (results are for informational purposes only).

4.2. The Administration reserves the right to: modify functionality, interface, or pricing at any time; rate‑limit requests for load testing; delete accounts inactive for more than 90 days; terminate the beta at any time with 7 days’ prior notice.

4.3. After the beta ends, the Administration may convert the service to a paid model. Beta participants will be offered a paid subscription under preferential terms.

5. Intellectual Property

5.1. All components of the service (including but not limited to software code, algorithms, databases, text, design, branding) are the intellectual property of Aimperia and protected by copyright, patent, and trade secret laws.

5.2. The User shall not: decompile, disassemble, or extract the source code; reproduce, copy, or distribute any part of the service (except generated reports, which the User may use for their own purposes); create derivative works based on AiActs without an explicit license agreement.

5.3. Generated reports (HTML, PDF, Markdown) are the result of processing the User’s input and may be used for internal purposes (legal analysis, audit, documentation). Sharing reports with third parties is permitted, provided the disclaimer (non‑legal advice) is not removed.

6. Disclaimer of Warranties and Limitation of Liability

6.1. THE SERVICE IS PROVIDED “AS IS”. THE ADMINISTRATION DOES NOT WARRANT: accuracy, completeness, or timeliness of analysis results; that the service will be uninterrupted, error‑free, or free of malicious code; that results will be accepted by regulators or courts.

6.2. AIACTS REPORTS ARE NOT LEGAL ADVICE. Before making any decision regarding EU AI Act compliance, the User must verify the results with a qualified legal professional experienced in AI regulation.

6.3. To the maximum extent permitted by law, the Administration shall not be liable for any direct or indirect damages arising from use of the service (including but not limited to regulatory fines, litigation costs, lost profits, reputational harm), even if advised of the possibility of such damages.

6.4. The beta may experience failures, data loss, or incorrect results. The User accepts these risks and agrees to keep backup copies of all important reports.

6.5. If applicable law does not allow the limitation of liability, the Administration’s total liability to the User shall not exceed €100.

7. Personal Data Processing

7.1. The Administration processes the User’s personal data (email, IP address, logs, answers to system questions) in accordance with the Privacy Policy.

7.2. The User consents to: collection and storage of email for registration and notifications; collection of technical logs (IP, user agent, timestamps) for security and debugging; anonymised use of answers to improve the knowledge base (without linking to a specific person).

7.3. The Administration does not share personal data with third parties except as required by law (e.g., court order or law enforcement request).

8. Term and Termination

8.1. This Agreement remains in effect from registration until account deletion or termination of the beta.

8.2. The User may delete their account at any time via profile settings or by request to privacy@aiacts.ai. Upon deletion, all reports and answers are permanently removed.

8.3. The Administration may terminate an account without prior notice for: sharing account credentials (section 3.4); attempted hacking, automated brute force, or DDoS attacks; publishing reports with the disclaimer removed in a misleading manner; repeated violation of the Agreement.

8.4. Upon termination, access to the service ceases immediately. The User may appeal the termination within 14 days by contacting support@aiacts.ai.

9. Governing Law and Dispute Resolution

9.1. This Agreement is governed by the laws of Portugal. Conflict‑of‑law provisions are excluded.

9.2. Any disputes arising from this Agreement shall be submitted to the courts of Aimperia’s registered office (Portugal).

9.3. A pre‑trial claim procedure is mandatory: the User must send a written claim to legal@aiacts.ai and await a response within 30 calendar days.